(b) When the bulk funding concept defined at FAR 13.101 is used, the contracting officer must inform the finance and accounting officer at the close of each accounting month of the amount of all purchases made from the bulk funding accounting by use of the Standard Form 44. (vi) Cardholders shall do the following: (A) Reconcile purchases actually made within three working days of receipt of their monthly statement of account. (ii) Installation commanders or activity directors shall appoint the purchase card approving official as the certifying officer for purposes of certifying payments to the paying office (disbursing officer) for purchase card issuer invoices. (c) Cardholders shall advise merchants or vendors at the time of the transaction that items purchased with the card are for Official United States Government use. (H) Ensure the safeguarding of convenience checks to ensure good stewardship and discourage and detect fraudulent actions with the checking accounts. Defense Federal Acquisition Regulation Supplement (DFARS), Part 213.301 “Government-wide commercial purchase card” c. Army Federal Acquisition Regulation Supplement (AFARS), Part … (A) Serve as the purchase card focal point at each activity; (B) Establish, and maintain current cardholder and approving official accounts; (C) Coordinate with resource managers, spending limits and finance and accounting data used in establishing cardholder and approving official accounts; (D) Not establish accounts or allow the certification of invoices by billing officials until the CCO or A/OPC issues required letters of delegations and appointment letters to cardholders and approving officials/certifying officials; and. (b) Cardholders shall not break down (split) requirements into several purchases merely to avoid any requirement that applies to purchases exceeding the micro-purchase threshold. As of 7/2020, this list will be updated every 28 days with data pulled from the Airport Data and Information Portal. AFAR College of Forensic Accounting and Fraud Examination. (G) Perform oversight reviews on approving officials to ensure cardholder adherence to policy and procedures. Prior to using the card this way, the contracting office shall determine that use of the card for payment is in the best interest of the Government. An Official Website Of The United States Government, Civilian Agency Acquisition Council (CAAC), Interagency Suspension and Debarment Committee (ISDC). The threshold for services covered by the Services Contract Act is $2,500. (b) CCOs and A/OPCs shall not issue cards to contractors. AFARS - PART 5113 Simplified Acquisition Procedures, Subpart 5113.2 - Actions At or Below the Micro-Purchase Threshold. Printer friendly (D) Approve training course content and instructor qualifications. Contact Us | Privacy and Security Notice | Accessibility Aids | Last updated 12/22/20. (g) The head of the contracting activity shall make the determination as described in FAR 13.201(g). (c) CCOs or A/OPCs may authorize cardholders to utilize the GPC as a payment instrument for orders exceeding $3,000 made against Federal Supply Schedule contracts, calls written against a blanket purchase agreement or orders placed against indefinite delivery/indefinite quantity contracts that contain a provision authorizing payment by purchase card. This is a U. S. General Services Administration Federal Government computer system that is"FOR OFFICIAL USE ONLY. Subpart 5113.3 - Simplified Acquisition Methods. Air Force, Air Force Research Laboratory.” If the merchant refuses to work with the cardholder, or if 45 days have passed without resolution since receipt of the statement containing the questionable transaction, the cardholders shall formally dispute the transaction with the card-issuing bank. See Appendix GG for further delegation. UAI 5113.201 General. See Appendix GG for further delegation. 1. (iv) Maintain continuing surveillance over individuals to ensure compliance with acquisition regulations. If the supplier does not agree to use this procedure, or if a time payment discount offered is not possible because of this procedure, the contracting officer must process the individual Standard Form 44 without delay to take the time payment discount. (F) Ensure appropriate functional participation in the development and administration of the program (e.g., finance and accounting, director of logistics, director of public works, legal counsel, etc.). (i) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) has management responsibility of the purchase card program. Receipt of the item should be within the billing cycle or by the time of receipt of the monthly report to simplify monthly reconciliation. Ensure the proper auditing of checking accounts on a quarterly basis. Training shall advise cardholders and certifying officials of financial liability under the program for certifying and accountable officials. (a) The contracting officer shall do the following: (1) Ensure that those individuals authorized to place calls under BPAs have received training and orientation in accordance with paragraph (b). (i) The CCO or A/OPC shall not delegate authority to cardholders and billing/certifying officials until these individuals receive training and orientation covering the use of the card. 5107.170-3 -- Policy and procedures. (3) For convenience checks and drafts, the threshold is $3,000 except as noted in paragraphs (h)(1) and (2) in this subsection. (A) Develop internal operating procedures and incorporate appropriate controls in the command or installation Internal Control Program; however, the Level 3 A/OPC will develop written Government purchase card (GPC) program internal control requirements, reporting mechanisms and surveillance plans for all activities under their purview. Individuals found performing unauthorized activities are subject to disciplinary action including criminal prosecution. (a) A word or a term, defined in this section, has the same meaning throughout this regulation (48 CFR chapter 1), unless - (1) The context in which the word or term is used clearly requires a different meaning; or (2) Another FAR part, subpart, or section provides a different definition for the particular part or portion of the part. List of Subjects in 32 CFR Part 518 Freedom of Information Act. 5113.302-3 Obtaining contractor acceptance and modifying purchase orders. (e) When using the purchase card to pay for services and/or supplies received from other Government sources (i.e., DAPS, GSA) stores or depots, Defense Logistics Agency, procurement thresholds do not apply. (b) Contracting officers should not establish blanket purchase agreements for supplies or services when the use of unpriced purchase orders is appropriate (see FAR 13.302-2). The Defense Acquisition University purchase card course is mandatory for all cardholders and billing officials. Individuals found performing unauthorized activities are subject to disciplinary action including criminal prosecution. AFARS - PART 5113 Simplified Acquisition Procedures Subpart 5113.2 - Actions At or Below the Micro-Purchase Threshold 5113.201 General. b. IAW AFARS 5113.270-90(h), the GPC may be used to purchase authorized supplies and equipment up to the micro-purchase threshold (currently $3,000). Certifying officers are financially liable for erroneous payments resulting from the performance of their duties in accordance with Title 31, United States Code, section 3328. (ii) Cardholders and certifying officials shall receive procurement ethics training. Check our Regulation Archives. Training and education office personnel must approve all course enrollments prior to start of class. (5) The purchase is for training exercises in preparation for overseas contingency, humanitarian, or peacekeeping operations. The Department of the Army Form 2171 is the obligation document for education programs and services authorized under 10 U.S.C. See Appendix GG for further delegation. Consider electronic invoice received on the first day following the end of the billing cycle. It also identifies Part 139 classification, ARFF index, inactive status, and large hub airports. UAI 5113.270 Use of the Government-wide commercial purchase card. Navy, Office of Naval Research, Atmospheric Sciences” to “U.S. (b)(1) Individual purchases under BPAs established in accordance with FAR 13.303-2(c)(3) may exceed the simplified acquisition threshold. (i) Ensure that individuals equitably distribute calls among suppliers with BPAs; (ii) Ensure that individuals do not split requirements to evade monetary limitations; (iii) Require that individuals refer to the contracting officer for consideration all cases where the individuals do not consider prices to be reasonable; and. 5113.306-90 Standard form 44, purchase order - invoice - voucher. (4) For contingency or humanitarian operations as authorized in a specific appropriations act or an Executive Order, the applicable act or order may adjust the micro-purchase threshold. Payment with the card is mandatory for services obtained from the DAPS. Flight status, tracking, and historical data for American Airlines 5113 (AA5113/AAL5113) including scheduled, estimated, and actual departure and arrival times. The CCO may further delegate this authority in writing to the A/OPC. Single purchase limits will be set commensurate to the level of the consolidated GPC invoice submitted by each university or college. Procedures and controls shall place minimum burdens on cardholders while still maintaining the integrity of the program. • For the reasons stated in the preamble, the Department of the Army revises 32 CFR part 518-The Army Freedom of Information Act Program as follows: PART 518-THE FREEDOM OF INFORMATION ACT PROGRAM Subpart A-General Provisions Sec. (2) Department of the Army Form 2171, Request for Tuition Assistance Army Continuing Education System, provides financial assistance for voluntary off-duty education Programs in support of soldiers professional and personal self development. I, Part 4, Ch. 5129.101 Resolving tax problems. (f) Army organizations have the authority to use the GPC up to micro-purchase thresholds at DoD nonappropriated fund instrumentalities (NAFIs), including Army and Air Force Exchange Service facilities, provided the resale activities are within scope of the particular NAFI s charter. A quick reference of the AFARS Parts. Orientation shall address GSA, card-issuing bank and installation-unique policies. A/OPCs shall issue purchase cards only to individuals who have received the orientation/training on the purchase card program as required in these procedures. Contact Us | Privacy and Security Notice | Accessibility Aids | Last updated 12/26/20. This memo requires the Chief of Business Operations’ signature, BO’s/ABO signature or … A duly appointed, disinterested third party will conduct audits. The only parts in the CFR are 5108, 5119, 5145, and 5152, and only portions of these AFARS parts appear. (1) Conduct reviews not less frequently than annually. Staff shall handle all broken glass or other "sharps" with broom, dust pan, tongs, or forceps in order to reduce the risk of exposure. (d) Cardholders shall initially attempt to settle disputes with the merchant. AFARS - PART 5129 Taxes. The second interim final rule incorporates AFARS 5152.225-74-9000. (b) In addition to the review procedures in FAR 13.303-6, contracting officers who authorize individuals to place calls under BPAs shall -. (C) Issue delegations of authority to cardholders. The nomination, appointment, and selection of CHs must be done in accordance with AFARS Part 5113 upon receiving the customized training. (3) Ensure that individuals have ready access to price lists or catalogs incorporated in BPAs. If contractors working on cost type contracts request cards, the contractor will forward their request to the contracting officer for the cost-reimbursable contract. The contracting officer is responsible for ensuring that funds are available and for entering the proper accounting classification on the order. Part 139 Airport Certification Status List (MS Excel) (updated 12/10/2020) List of certificated airports by state, name, associated city, and identifier. (ii) $2,500 for purchases covered by the Service Contract Labor Standards statute. However, most of the AFARS is not actually contained in Title 48, Chapter 51, of the CFR. AFARS is defined as Automated Federal Aviation Regulations Subsystem very rarely. For example, if you look at the the Army FAR supplement (AFARS) at the Hill AFB FARSite, you will see parts 5101, 5102, 5103, all the way up to 5153. (a) CCOs or A/OPCs should delegate micro-purchase authority to the lowest possible level. 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